Data Center Buyback & Decommissioning

Models and families covered

Decommissioning + buyback bundle: server / storage / networking pulls under Reuse-First triage, with destruction-by-exception for media that fails the reuse path.

Why decommissioning + buyback in one engagement

Most data-centre decommissioning engagements are also buyback engagements — the working hardware pulled under Reuse-First triage routes through buyback, and only the residual (non-functional, top-classified, regulator-mandated-destroy) routes through destruction. Splitting the SOW into two contracts adds friction; Maxicom's combined engagement model runs both under one programme manager, one ledger, one regulator-facing report.

Multi-hall execution

Multi-hall exits are the default; single-rack pulls are the floor. Access-window scheduling, badge-and-escort discipline, vehicle staging, per-rack manifest signed three times before the vehicle leaves.

Settlement and engagement mechanics

Settlement is in CAD (CAD) against your purchase order, line-item per asset, payment terms agreed in the SOW. Programme engagements run on milestone-based settlement against the rolling pickup schedule with monthly true-up. Multi-site engagements (where assets route between your Canadian sites) are consolidated to your single CAD ledger; the customer-facing transaction is single-currency. The SOW is structured with Maxicom Inc. (Canada); GST/HST treatment is handled per Canadian tax law. Quote validity follows the asset class — 14 days for steady-state enterprise hardware, 5 business days for AI accelerators where the secondary market re-prices weekly, 30 days for memory and components. We re-quote without penalty where the validity has lapsed and the customer is ready to transact.

Audit defensibility and certificate format

Every asset routed through this engagement receives a per-asset Certificate of Destruction with eleven required fields: serial number, make/model/capacity, data classification at retirement, sanitisation method (Clear/Purge/Destroy under NIST SP 800-88 Rev. 2, with the specific technique cited), particle size or field strength or encryption algorithm where applicable, sanitisation tool + version + verification response, UTC timestamp + facility location, operator name + ID + signature, witness signature where present, chain-of-custody reference back to the pickup manifest, and the destruction reason where Reuse-First triage was overridden. Certificates are admissible against OSFI B-13, PIPEDA, NIST SP 800-88 Rev. 2, IEEE 2883-2022, and (where contractually specified) DoD 5220.22-M and NAID-aligned process — one certificate covers all simultaneously. Certificate retention is 7 years default, 8+ years for BFSI engagements, longer where the master service agreement specifies.

Cross-border resale routing under NDA

Where local market depth in Canada cannot absorb the retiring volume at fair refurb pricing, working assets route cross-border through Maxicom's remarketing channel — US sub-tier markets, US sub-tier markets + North America, CA → US sub-tier markets and North America, SG → North America. The routing decision is made per asset-class at engagement scoping; the customer sees the routing on the SOW and can opt out where channel-respect or data-residency rules require. NDA discipline is standard. Surplus does not return to your own market's primary channel without explicit consent. Export classification (US BIS for AI accelerators; equivalent local regimes for other restricted-class hardware) is handled before the trade closes; restricted-party screening is part of every cross-border transaction.

Reuse-First disposition KPIs reported back to you

Programme-level engagements receive quarterly business reviews covering: total tonnage processed, Reuse-First reuse rate (% refurbished and redeployed vs % destroyed by media class), residual value recovered in CAD, embodied-carbon-recovered estimate (CO₂e avoided by keeping working assets in service rather than replacing them with newly-manufactured hardware), diversion-from-landfill percentage, material-recovery breakdown, and exception reporting. The reporting format is mapped to your sustainability reporting framework — ISSB IFRS S1/S2, GRI 301/305/306, SASB IT services standards. Single-event engagements receive the same data as a per-engagement summary attached to the consolidated certificate. The reuse-rate metric is the most informative KPI: our blended cohort typically runs around two-thirds reuse rate (indicative); programme engagements typically improve year-over-year as the engagement learns the asset mix.

Key models in our pipeline

Engagement-specific.